Venue management software

Your venue's trusted aide — for every wedding, every event.

VenueAide runs the whole house from one elegant app: interactive floorplans your couples will actually love, seating charts, staffing, BEOs, bar inventory, and a private portal for every wedding. Built inside a working ballroom — not imagined in an office.

Book a demo Founding venue program

Live today at Arts Ballroom, Philadelphia — running real weddings every week.

Everything a venue runs on, in one place

No more juggling spreadsheets, whiteboards, and five different logins. Every tool speaks to the others because they live in the same app.

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Interactive floorplans

Drag-and-drop your real rooms to scale — tables, dance floor, stations. Print-perfect, with a 3D view, and a share link the couple can open on their phone.

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Seating charts

Guests, meals, and relationships flow straight from the floorplan. Changes sync live for everyone on the team.

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A portal for every wedding

Each couple gets their own private page: their floorplan, their progress, their moments. No app to install, no password to forget.

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Leads & tours

Guided phone intake, a tour pipeline, and follow-ups — so an inquiry becomes a booking instead of a sticky note.

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BEOs & event sync

Menus, counts, deposits, and details pulled from your catering system automatically — the whole team reads from the same page.

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Bar & inventory

Barcode scanning, live counts per location, low-stock alerts, and per-event consumption — down to the bottle.

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Staff & event day

Roles that show each person exactly what their job needs — server tablets, captain assignments, setup checklists — and nothing they shouldn't see.

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Reports & profitability

Revenue, labor, and cost per event — know which weddings make money, not just which ones feel busy.

Born on a real dance floor

VenueAide wasn't designed from guesses. It was built night after night inside Arts Ballroom in Philadelphia — a working wedding venue — with servers, bartenders, captains, and couples using every screen as it was made. When something didn't survive a real Saturday wedding, it was rebuilt until it did. That venue still runs on VenueAide today, and every new feature earns its place there first.

“The app handles everything from the first phone call to the last dance — so my team can take care of people, not paperwork.” — Ivan, owner, Arts Ballroom (VenueAide's first home)
Limited early access

Become a founding venue

We're opening VenueAide to a small first group of venues. Founding venues get white-glove onboarding and pricing that never goes up.

  • Your real floorplan, drawn and calibrated for you — to the foot
  • Hands-on setup of your packages, rooms, and team roles
  • Direct line to the people building the product
  • Founding-member pricing, locked for life
Apply as a founding venue